Staffordshire Schools
Staffordshire Schools

Hello, and welcome to Capita HR solutions,

This new webpage will provide you with all the necessary information required since your HR and Payroll transition to Capita.

You will have also received our Onboarding Pack in the post which contained important updates as well as the necessary forms required in order for you to access the system fully.

Please use the checklist provided in the pack to fill in and return the requested forms back to us at your earliest convenience. The address is Capita HR solutions, Hartshead House, 2 Cutlers Gate, Sheffield S4 7TL.

Payroll training is ongoing and dates and locations can be found on this website. Booking your place is easy; either use the online form or call the team on 01785 278 961. Click here to be signed up straightaway!

An exciting aspect of your transition to Capita HR solutions is our Payroll Clinic. A number of clinics are held in various locations throughout the region in addition to our Payroll training dates and gives a great opportunity to meet some of the team committed to fulfilling your Payroll and HR Administration requirements.  Click here to book on to a Payroll Clinic, or contact the team on the details above.

Please see below for links to important documentation and user guides.





 Online portal enabling you to:-

  • View and search knowledge articles that apply to your school
  • Raise,view and track queries or transactions directly on-line
  • Accessible at your convenience
  • Password protected


E-Bulk system – enabling online submission of disclosure and barring checks


  • View and amend employee records
  • Analyse real time and trend management information

Payroll cycle and reports

Payroll schedule * (amended) detailing the deadlines for submission of data.
A sample of the reports that you will receive as part of payroll processing

Following feedback from schools we have extended the timeframe from validation reports being issued to any queries being raised. Please note we would ask that you send any queries through as soon as identified and not wait for the final deadline.

Contact information

Contact details for our team

Payslip Explanation

A sample of a standard payslip to share with your employees

HR / Payroll checklist

What’s included in your HR Admin/Payroll service, a checklist with the tasks that we undertake on your behalf as your HR Administration/Payroll provider

Original FAQ’s and comms/presentation etc

Frequently asked questions on our service - use these if you have any queries on your package.

Teachers Pay and Conditions

Update regarding Teachers Pay and Conditions 2016

Useful information

For a term-time worker, the calculation of their weeks paid per year includes holiday, this varies dependent on their length of service/working hours etc

When inputting the number of weeks for an employee, it needs to added in as weeks paid per year, the attached chart shows the values required.


Contact Us:

For Payroll and HR Administration call: 0114 321 7014 or email:

For HR Advisory call: 0345 307 3436 or email

Contact Us:

For Payroll and
HR Administration
call: 0114 321 7014 or email.

For HR Advisory call:
0345 307 3436 or email.

Get in touch



Employment Law Update from Debby & Caroline of @CapitaHRS #SYSBLConf #NASBM #SBM #SBL

Retweeted by @CapitaHRSEdu

Play video